It takes a solid strategy and a team of motivated individuals to see a business or project through to completion. But productivity in the workplace has a significant impact on how far and quickly you can progress. So to reach you, what and how things need to happen, you must lay out a goal in a detailed plan.
It takes time, patience, and adaptability to prioritize a productivity plan. There are numerous strategies to increase productivity, including KPIs, motivation, and even physical health.
What can a business do to improve its productivity?
How committed a worker is to his or her job and company has a direct bearing on business efficiency. The Harvard Business Review published research recently suggesting that people work more when they know someone is observing and noticing their efforts. It is the responsibility of managers and corporate leaders to establish an inspiring work environment that will keep employees engaged and productive.
With the advent of remote work, this has become even more critical. It is essential to devise initiatives that keep employees engaged both at work and at home as a manager. You have a better chance of enhancing production if you can keep your staff engaged and excited.
10 great ways to improve business productivity
No business can maintain a productive workforce without a well-defined plan for success. The following are ten of the most effective strategies for increasing efficiency.
#1 Keeping things simple
A practical productivity approach does not necessitate a complicated plan. When people have a straightforward, focused strategy with clearly defined actions and consequences, they are more likely to stick to it and achieve their goals. Set SMART objectives and assign concrete, doable tasks to ensure that everyone is on the same page.
#2 Establish a recurring reminder system.
You do not have to worry about remembering everything that has to be done on specified days and times, thanks to calendar applications like Todoist and reminder apps like Wunderlist. Slack, for example, allows you to organize channels, topics, and teams within the platform. You should set major milestone alerts and notifications at the team level, but individuals should be able to create their own tasks within the same channel for more specific items.
#3 Regularly review goals
An important aspect of every business plan is to set goals for the future. But if they are not evaluated and altered on a regular basis, they have little value. Make sure everyone has a mechanism to check on progress every day after you have established clear goals. Sending progress reports every week or responding within 48 hours are reasonable alternatives if every day is not feasible.
#4 Eliminate activities that waste time.
Innumerable factors can divert our focus from our work, whether we are at home or at the office. Successful bosses are aware of this and have devised strategies to deal with the worst cases.
Here’s how to stay away from some of the most popular time-wasters:
Limit the number of meetings you hold…
…and the number of people that attend each one. As long as the meeting is really necessary and has a plan, time limits for each topic, and end date, you should do it in 15 minutes or less. Email is just one of several speedier methods of obtaining and disseminating information. A short workflow management platform message or DM, an instant video chat, or even a phone call are all options. However, using real-time tools to communicate is almost always more effective.
If part of your business operations is dealing with routine customer inquiries, such as directing them to sources of information, using a chatbot or the best live chat provider can take away that pressure from your staff, allowing them to focus their attention elsewhere.
While it is important to maintain a solid working relationship with your coworkers, there is a time and a place for personal discussions. Provide lunches, video happy hours, topical chat channels, and other opportunities for individuals to socialize outside of work time.
People are forced to squander time seeking things because of disarray Organization of digital workflows can have a tremendous impact on productivity beyond tidy workspaces and well-labelled folders.
Social media use
According to research, consumers spend an average of roughly two and a half hours a day on social media platforms. Therefore, have a social media policy in place that specifies when it is acceptable to use social media and when it is necessary to concentrate on work.
We have all been guilty of procrastination. The easiest way to avoid this is to set deadlines and hold people accountable. There should always be someone checking up on those who have deadlines to make sure they are being met.
#5 Invest in productivity apps
Technology has the potential to be both a boon and a bane. Apps can have a massive impact on business productivity if deployed in the right way.
#6 Inspire and motivate your team
As one of the most challenging and vital business growth tactics, motivating your employees is a must. However, depending on who you ask, the how can be very different. As a result, it is critical that you have a firm grasp of what is most essential to each individual you interact with.
In order to maximize productivity, it is essential to strike a balance between internal and external sources of motivation. For example, self-reflective benefits of intrinsic motivation make a person want to succeed for no other reason than to satisfy their own self-worth. On the other hand, extrinsic motivation rewards employees for good behavior and achieving goals, such as extra vacation days or a corporate party.
#7 Avoid multitasking at all costs
Despite the fact that many people think of themselves as excellent multitaskers, it is virtually always preferable to focus on just one activity at a time. According to numerous research, individual productivity can be reduced by as much as 40% when people multitask. Make sure that everyone on the team is doing about the same amount of work. Decide who should do what based on their abilities and willingness to do so rather than always by role. Setting realistic expectations also reduces the need to multitask or put in minimum effort.
#8 Provide a program to promote health and well-being.
In order to be more productive, it is important to have a healthy body and mind. According to the Harvard Business Review, those who are mentally and physically fit are 23 per cent more productive than those who are not.
Weight-loss programs, health exams, and on-site fitness equipment are all wonderful ways to help teams increase their overall productivity by concentrating on the full person, not just the individual parts.
#9 Focus on well being
Employee burnout is a genuine issue no matter what business you work in. Procrastination, a lack of drive, and even pain and disease are all consequences. However, vacations can improve physical health, mental wellness, cognitive performance, and interpersonal connections, according to a study published in the journal Psychology and Health in 2019.
Encourage breaks and holidays in order to keep your mind sharp. Reduce commute weariness by allowing employees to work from home. There are a plethora of techniques to keep in touch with your remote workers and boost productivity at the same time.
#10 Meet one-on-one with your employees
Whether with their supervisor or their coworkers, some people find it difficult to express their thoughts and views at work openly. Set up collaborations with your team members in order to build a sense of inclusion. To improve overall performance and experience, hold regular face-to-face meetings or video calls to review workload, goals, and challenges.
#11 Design a training program
There are a number of benefits to training, including a reduction in errors and the need to repeat work, as well as an increase in employee satisfaction. In addition, instilling a sense of loyalty and motivation in your employees is critical for middle managers, who are responsible for expressing the company’s mission and organizing operations. A number of ways in which training can encourage productivity include:
Refreshing old skills
You can enhance productivity by preventing modest, basic mistakes by retraining personnel on skills they may have previously learned. Retraining may be the answer if your staff are not getting the most out of their current job responsibilities. Additionally, retraining current staff saves money over hiring new ones.
Giving your staff a new feeling of purpose
This is possible through the teaching of new skills. It also reassures customers that the company is ready and equipped to change. Another reason why businesses should educate their staff on new skills is that it shows that they care about the personal growth of their employees.
Learning and retaining skills might help employees feel more confident in their abilities. They will feel more appreciated and motivated at work if they have more self-assurance. Increased productivity is often the result of this.
Improves employee happiness
A happy workplace is a productive one. Employees are happy when they are provided with the tools and training they require to do their jobs well. Training is essential for ensuring that your staff have the skills they need to perform at their highest level.